How to Write a Professional Thank You Letter
Would you like to write a professional thank you letter, but have no idea where to begin? This post will provide with some helpful tips and templates on how to express your appreciation to someone who has just helped you out, be it for networking, a letter of recommendation or an interview.
Why Write a Thank You?
- Expressing appreciation for a favor is the right thing to do.
- It makes the recipient feel good about having helped you.
- It will reflect positively on you/your character.
- It gives you another opportunity to:
- Jog the person’s memory and remind him/her of your meeting.
- Reaffirm your interest in the company/industry/position.
- Add some additional information that you may have omitted.
- The positive impression you make, in turn, increases your odds of obtaining desired job/connection.
Best Times to Express Your Appreciation
- After a job interview
- After meeting someone for networking
- After someone writes you a letter of recommendation (or serves as a reference)
- Other times when someone helps you out
- Gather your business cards
- To be able to spell the person’s name correctly
- To have the person’s correct email (or full mail) address
- Put together your first draft by:
- Reviewing your notes from your meeting
- Noting the thank you guidance and templates below
- Proof your draft for spelling and grammar
- Send within 48 hours of meeting
- This can typically be done via email or mail. However, if the firm appears to have a very formal atmosphere, it may be best to mail your thank you.
3 Key Sections
- Express appreciation for time and effort spent.
- Review key points discussed and mention any important omitted items.
- Conclude with next steps.
Three thank you sample letters are provided below for:
- An interviewer
- Someone who served as a reference
- A networking colleague
What suggestions would you add to those mentioned?
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Columbia University Center for Career Education. (2015). Skills – Networking and informational interviewing – Follow-up letters.
Doyle, A. (n.d.). Networking thank you letter example.
Teachers College Career Services. (2015). Thank you letter writing tip sheet.
Vanderbilt University. (2015). Etiquette and professionalism.